Register and Privacy Statement

This is the Registry and Privacy Statement of the Wood Forest Finland under the EU General Data Protection Regulation (GDPR). Prepared on 13 December 2020. Latest change 13.12.2020. Translated into English 24.2.2023.

Keeper of the Register
Wood Forest Finland Oy (Y-tunnus 3175521-1)
Yrjönranta 5 A 2, 90240 Oulu


Persons in Charge of Register Matters and their Contact Information

Chief Executive Officer Antti Kokkonen is responsible for the register.
Email: info@woodforest.fi


The name of the registry
Wood Forest Finland customer register, marketing register, stakeholder register, online service user register.
Legal basis and purpose of the processing of personal data


Legal basis and purpose of the processing of personal data
The legal basis for the processing of personal data under the EU General Data Protection Regulation is

  • consent of the person (documented, voluntary, individualized, informed and unambiguous)
  • a contract to which the data subject is a party
  • the legitimate interest of the controller (eg pre-contractual customer relationship, employment relationship, membership).

The purpose of processing personal data is to communicate with customers, maintain a customer relationship, marketing, etc.

The data is not used for automated decision making or profiling.


Information content of the register
The information stored in the register is: person’s name, position, company / organization, contact information (phone number, e-mail address, address), website addresses, IP address of the network connection, IDs / profiles in social media services, information about subscribed services and their changes, billing information, other information related to the customer relationship and the services ordered.


Regular sources of information
The information stored in the register is obtained from the customer e.g. Messages sent via web forms, e-mail, telephone, via social media services, contracts, customer meetings and other situations in which the customer discloses their information.


Regular transfers of data and transfers of data outside the EU or the EEA
The information is not regularly disclosed to other parties. The information may be published to the extent agreed with the customer.


Registry Security Principles
The register shall be handled with due care and the data processed by the information systems shall be adequately protected. When registry data is stored on Internet servers, the physical and digital security of their hardware is adequately addressed. The controller shall ensure that the data stored, as well as the access rights to the servers and other information critical to the security of personal data, are treated confidentially and only by the employees whose job description it belongs to.


Right of inspection and right to request rectification of information
Every person in the register has the right to check the information stored in the register and to request the correction of any incorrect information or the completion of incomplete information. If a person wishes to check or request the rectification of data stored about him or her, the request must be sent in writing to responsible for the register. If necessary, the responsible for the register may ask the applicant to prove his or her identity and will respond to the customer within the time limit set by the EU Data Protection Regulation (generally within one month).


Other rights related to the processing of personal data
A person in the register has the right to request the removal of his or her personal data from the register (“right to be forgotten”). Likewise, registrants have others rights under the EU General Data Protection Regulation such as restricting the processing of personal data in certain situations. Requests must be sent in writing to the responsible for the register. If necessary, responsible for the register may ask the applicant to prove his or her identity and will respond to the customer within the time limit set by the EU Data Protection Regulation (generally within one month).